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Sending a document for signature is a three-step process.

Step 1: Upload your document

Go to maxsign.app/send and drag your PDF onto the upload area, or click "Choose PDF" to browse. MaxSign accepts PDFs up to 20MB.

Once your file is uploaded, you will see a confirmation and move automatically to the next step.

Step 2: Place signature fields

You will see a preview of your document. On the left side, choose a field type:

• Signature — a full signature drawn or typed by the signer
• Initials — initials only
• Date — automatically filled with the signing date
• Text — free-form text entry

Click anywhere on the document preview to place the selected field. Click the X on any placed field to remove it. You can place as many fields as needed.

When you are satisfied with the field placement, click Continue to Send.

Step 3: Enter signer details and send

Fill in:

• Your name and email address (you will receive notifications here)
• The signer's name and email address
• An optional personal message
• Link expiry (7, 14, or 30 days)

Click Send for signature. The signer receives an email immediately with a secure link to sign.

Your signer receives a simple, professional email.

The email includes your name, the document name, your optional message, and a prominent button: Review and Sign.

No account is required. The signer clicks the button and is taken directly to the signing page.

On the signing page

The signer sees the full document with each field you placed highlighted. A progress indicator shows how many fields remain.

• Signature or Initials fields — a modal appears allowing the signer to draw their signature with a finger or mouse, or type their name in a stylized signature font.
• Date fields — automatically filled with today's date.
• Text fields — a keyboard prompt appears for free text entry.

Once all fields are filled, the Sign Document button becomes active. The signer taps it to finalize.

After signing

The signer sees a confirmation screen and can download the signed PDF immediately. You receive an email notification with a link to your dashboard to download your copy.

Signed documents are available immediately after the signer completes signing.

From your dashboard

Go to maxsign.app/dashboard and sign in with your email. You will receive a 6-digit code by email. Enter the code to access your dashboard.

Your dashboard lists every document you have sent. Documents with a SIGNED badge have a Download button. Click it to download the signed PDF.

What is in the signed PDF?

The signed PDF contains:

• All signature images or typed signatures stamped directly onto the document pages at the exact field positions you specified
• All date and text fields filled in

The signed PDF is a standard PDF that opens in any PDF viewer.

Audit trail

Alongside the signed PDF, MaxSign maintains a timestamped audit log recording:

• When the document was created and sent
• When the signer first viewed the document
• When the document was signed, including the signer's IP address

This audit trail is what makes MaxSign signatures legally binding.

Yes. MaxSign signatures are legally binding in the United States and most countries.

The legal framework

The ESIGN Act (2000) — the Electronic Signatures in Global and National Commerce Act — establishes that electronic signatures carry the same legal weight as handwritten signatures for most documents in the United States.

UETA — the Uniform Electronic Transactions Act — has been adopted by 49 US states and provides an additional layer of legal recognition for electronic signatures in commercial transactions.

What makes a MaxSign signature legally binding?

A valid electronic signature under ESIGN requires:

• Intent to sign — the signer explicitly clicks "Sign Document" after reviewing the document.
• Consent — the signer has consented to electronic signature by using the signing link.
• Association — the signature is directly attached to the signed document at the specific field positions.
• Audit trail — MaxSign records when the document was viewed, who signed it, and the IP address of the signer.

MaxSign satisfies all four requirements.

What documents CAN use MaxSign?

MaxSign is appropriate for: service agreements, retainer letters, NDAs, freelance contracts, employment offers, waivers, lease agreements, consent forms, and most commercial contracts.

What documents CANNOT use electronic signatures?

Certain documents are excluded from ESIGN and require handwritten (wet) signatures, including: wills and testamentary trusts, adoption papers, divorce decrees, and certain court orders. When in doubt, consult an attorney.

Jurisdiction outside the US

Electronic signature laws vary by country. The EU eIDAS regulation provides broad legal recognition across the European Union. Canada, Australia, and the UK have equivalent frameworks. If your document involves parties in multiple countries, confirm local requirements with legal counsel.